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By Vangie Beal
Software asset management (SAM) tools automate many of the tasks required to maintain compliance with software licenses, thereby controlling software spending. They facilitate the in-depth analysis of software assets by decoding software license entitlements, automating the collection. For Microsoft Enterprise Agreements, next generation software asset management tools can estimate upcoming true-up payments based on software utilization. For Microsoft Select and Select Plus Agreements, the tools can show point consumption over time, for each enrolment.
Related Terms
Software license management refers to the software tools or processes used by an organization to control and document where and how the company's software products are able to run in order to enforce and ensure compliance with software licenses (also known as an End-User License Agreement, or EULA).
License management tools are also employed by software vendors to monitor and ensure compliance with the developer's software license. These tools help prevent the developer's software from being copied, shared or otherwise illegally used (pirated) by non-licensed users. License management on the software vendor's side may also involve creating trial, personal, corporate and/or subscription-based license keys via a license generator; software product activation; product deactivation; and similar tasks.
Recommended reading: Is Software Ownership the Same as Licensing?
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If you're a busy IT admin, one of the last things you need to deal with is a missing software license. The simple loss of a string of characters can lead you into a tailspin of frustration -- dealing with vendors to reclaim those licenses or worse, having to re-purchase the same software.
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Instead of risking such a loss, why not employ an app to help you keep track of those licenses? Plenty of solutions are available to you. Some are geared specifically for that purpose; others are equally capable, though intended for a different purpose use. Let's examine five apps that will help you keep those licenses safe from absentmindedness or disaster.
Note: This article is also available as an image gallery and a video hosted by TechRepublic columnist Tom Merritt.
1: MobiDB Database Designer Lite
MobiDB Database Designer Lite (Figure A) is a personal data manager for the Android platform. It is a the individual licenses on the WordPress site, only the Admin user can see/manage them. You can add the licensee name as well as email address, so you know who holds that particular license. There's even a Generate License button that will automatically create a license number for you to use if you're a developer. The plug-in is free to use and requires WordPress 3.8 or higher.
5: LibreOffice Calc
LibreOffice Calc (Figure E) is what you want if you're looking for a free tool that anyone can use to manage licenses. It's a spreadsheet. Keep as many licenses on as many sheets as you like and save it in multiple formats (even PDF) so it can be seen and/or edited by anyone. The nice thing about adopting a standard spreadsheet app to meet this need is that you can keep track of exactly the data you want. You're not limited to the fields offers by the software designer. Just create a spreadsheet that fits your needs. You can also password protect it to prevent people from snagging your license numbers.
Figure E
If you're dealing with a vast collection of licenses and you want something more powerful than a simple spreadsheet, you can turn to the LibreOffice database tool, Base. LibreOffice is a full-blown office suite that is free and cross-platform.
Budget savers
Software License Tracking Tool
You don't have to invest part of your software budget on a solid solution for license management. Any of these tools should help a small or midsize company keep track of software licenses without having to break the bank.
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What apps have you used to lessen the burden of license management? Share your picks with fellow TechRepublic members.
Free Software License Management Tools
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